Empower your private practice to thrive
Practice Management
Comprehensive Solutions
We believe your focus should always be on your clients' and your own well-being. That's why our virtual private practice management solutions handle the operational tasks, freeing you to make a greater impact with your clients. Our volume-based pricing is designed to grow with your practice, ensuring accessible support no matter where you are. Our three-month onboarding period is designed to ensure a smooth transition and implement big-picture goals for your practice. Our start-up services are designed to help new practices or existing practices looking to take things to the next level by building essential assets like a professional website, document repository, and online profiles to expand your reach.
Let's build your flourishing practice together.
Packages
Bud
A grounded start for a well-managed practice.
Essential support to keep your practice organized and thriving so you can focus on what matters most.
This foundational package covers the core operations of your practice with care and consistency:
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Appointment booking and calendar management
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Billing and invoicing coordination
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Client communication
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Waitlist management
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End-of-month reporting on income and appointment retention
A great fit for practices looking for strong, steady support that keeps everything running smoothly behind the scenes.
Bloom
Expanded support for a more streamlined practice.
Ideal for therapists who desire more help with daily operations and smoother systems. Bring ease, clarity, and time back into your day.
This package includes all core services from the Bud Package, with additional support:
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New client intake coordination
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Holiday and time-off scheduling
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Email signature management
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Ongoing system refinements
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Monthly insights or recommendations based on reporting trends
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Simple branding updates (bios, headshots, practice descriptions across platforms)
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Light research or outreach
A great fit for practitioners who want a deeper level of support — where the little things are handled with care, and your systems are always working with you, not against you.
Bouquet
Our VIP package for fully blossomed practices.
The Bouquet Package is our most comprehensive and hands-on offering — a VIP level of support for therapists who want every part of their private practice cared for with thoughtfulness, consistency, and ease.
From daily operations to your digital presence, we handle it all.
Everything in the Bud and Bloom Packages, plus expanded, full-service support with flexibility for tailored support specific to your practice’s unique needs, goals, and preferences. :
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Website updates & management (bios, scheduling links, content edits, etc.)
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Social media management (content planning, basic posting, calendar coordination)
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License renewal tracking and reminders
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Continuing education unit tracking and reminders
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Client paperwork updates
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Professional email management
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Tech support coordination
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Practice management software customization
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Referral tracking and outreach support
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Practice policy and fee updates
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Light project management for launches or transitions
Ideal for practices that want the peace of mind of VIP-level support — so you can stay fully focused on your clients while we take care of the rest.
Clients using our services experience a 16% average increase in revenue on a monthly basis.
Included with all Packages
Every contract includes focused support, consistent communication, and an accessible Practice Manager. We provide dedicated branded communication platforms to ensure seamless and professional interactions for your practice.
24 Hour Response Time
All communications responded to and addressed within twenty-four hours, Monday - Friday.
Dedicate Email Address
An email address and signature card your Practice Manager will use solely for your therapy practice.
Dedicated Phone Number
A distinct phone number and voicemail your Practice Manager will use solely for your therapy practice.
Once Monthly Meeting
Once-monthly meetings to connect with your Practice Manager for regular, progress review and planning.
Volume-Based Pricing
Our volume-based monthly pricing model is designed to scale with your success. As your practice flourishes and reaches more clients, our services adapt and expand to meet your evolving needs—offering consistent, high-touch support at every stage of growth.
Tier 1
12 - 15 appointments a week and/or average of $10,000 - $14,9999 per month in projected revenue
Tier 2
16 - 21 appointments a week and/or average of $15,000 - $19,999 per month in projected revenue
Tier 3
22 - 29 appointments a week and/or average of $20,000 - $25,999 per month in projected revenue
Tier 4
30 or more appointments a week and/or average of $26,000 or more per month in projected revenue
Bud Package: $ 500
Bloom Package: $ 900
Bouquet Package: $1,200
Bud Package: $ 675
Bloom Package: $ 1,250
Bouquet Package: $1,500
Bud Package: $ 900
Bloom Package: $ 1,700
Bouquet Package: $2,000
Bud Package: $ 1,200
Bloom Package: $ 2,300
Bouquet Package: $2,800
'Grow with You' Pricing
For practitioners with a new or small practice we offer the "Grow with You" pricing model. We will come up with a pricing model which supports the growth of your business into Tier 1 and beyond!
We understand the importance of starting off strong, ensuring a seamless transition for your clients. We dedicate extra time and support to you and your clients for the first three months of your contract.
Onboarding Period
1
Discovery Session
A dedicated session between you and your Practice Manager to gather all pertinent information, credentials, and context to effectively manage and support your practice.
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Familiarization
After the discovery session, your Practice Manager will dedicate extra time to familurizing themselves with the ins-and-outs of your systems, softwares, and methods.
3
Practice Goals
A dedicated session to establish and set goals for your practice. Your Manager will come up with systems for measuring and tracking these outcomes.
4
Client Introductions
Text and/or email sent to each client you work with, introducing your Practice Manager and their role in your private practice.
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Weekly Meetings
Weekly meetings to connect with your Practice Manager to review practice norms, client needs, and transition operations and work-flow.
Tier 3 clients using our services experience a $5,000 per month average increase in revenue.
Add-on Services
Thoughtful a-la-cart services available to current clients and independent practitioners.
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Professionally designed email signature card
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Website design (SEO services not included)
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Simple Practice setup and orientation
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Google Business setup and orientation
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Psychology Today and Therapy Den profile setup
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Document template library (legal review not included)
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Mandatory Disclosure Statement (MDA)
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Consent to Record
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Release of Information (ROI)
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And more!
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Have something else in mind? We would love to help!
*Receive discounted rates on all a-la-cart services with your selected package*
Schedule a Complimentary Consultation
